· Prepare all administration documents required by the Hotel sales team
· Attend to telephone, fax, email enquiries in a timely manner
· Co-ordinate all familiarizations and site inspections as required
· Attend monthly sales meetings
· Attend to all sales department mail and maintain a correspondence data base
· Assist with direct mail campaigns
· Maintain filing systems (manual and electronic)
· Maintenance and management of data base
· Assist with promotions and familiarizations where requested
· Organize Trade shows, functions and exhibitions where applicable and advised by Superiors
· Assist with compilation of annual budgets, business plan and regular action plans
· Assist with tender submissions
· Work with other IHG properties and assist superiors including regional sales personnel to sell their properties
· Liaison with advertising agency
· Stock control of collateral
· Execute advertising/creative briefs in a timely manner
· Create artwork and have collateral input for flyers for direct mail purposes & assist with promotional activities for rooms & conference
· Maintain and update promotional flyers
· Maintain stock of printed material
· Co-ordinate and maintain supply of corporate gifts and promotional items
· Assist with the preparation of new products and services
· Assist with the planning and development of promotional strategies and marketing plans for the hotel
· Distributes sales leads
· Work in line with business needs