1. Administrative Support
行政工作支持
a. Responsible for the daily administrative work of the department.
负责部门日常行政工作。
b. Handling incoming calls and assist in handling guest enquiries.
来电接待及协助处理客户咨询。
c. Compile the attendance record and keep track on all overtime record and
leave application record.
完成员工考勤记录，保存所有加班及休假记录。
d. To manage the office supplies inventory of the department and minimize any
wastage.
处理部门办公室用品的仓储订购及分配，同时尽量减少浪费。
e. Responsible for the maintenance of all equipments in the office.
负责办公室设备的保养和报修。
f. In charge of the departmental notice board and make certain that the relevant information is posted.
将相关信息准确传达至部门员工。
g. Preparing meeting minutes and distribute to related personnel.
完成会议记录并分发给相关人员。
h. Assist in compiling periodical reports.
协助完成定期报告。
2. Coordination with other departments
与其他部门的协调
a. Act as a key coordinator between Human Resources on roster arrangements, attendance record, leave record and other HR related matters.
作为一个协调员，就排班安排、考勤记录、休假记录及其他相关事宜等与人力资源部进行沟通协调。
b. Handle the flow of correspondence and memos with other departments.
同其他部门沟通，传达信息及通知。
3．Filing
档案整理
a. To be in charge of the office filing system and be sure that all correspondence are properly filed.
整理办公室文档并且确保所有信息被合理保存。
b. Conduct regular filing audits and report to General Manager on any defects.
负责日常文档资料的审核，如发现问题及时上报给总经理。
c. To make certain that all hotel collaterals are well stocked and are properly stored.
确保酒店的财物被完好合理的使用和储存。
4. Budget Control
预算控制
a. Responsible for the tracking of various expenses incurred such as transportation, business trip, and office supplies etc.
负责控制各种花费，如交通、公差出访及办公室用品等。
b. Monthly update of the actual expenses for record purposes.
每月更新实际费用的记录。
