Position summary statement:
The Finance Manager will be responsible for providing necessary financial support to Department Heads to facilitate the achievement of the hotel’s financial targets. He/She will support the General Manager to drive the smooth opening of PARKROYAL Dalian and partakes in all operational, financial and marketing decisions.
He/she investigates opportunities and implements procedures for improved profitability, assists and advises where necessary in hotel operations.
The incumbent will maintain control over the Hotel’s assets, liabilities, income and expenditure on behalf of both the Operator and Owner/Asset Management and provide management, leadership and accountability for the financial performance of the hotel.
He/she co-ordinates the fulfilment of Pan Pacific Hotels Group (PPHG), Owner/Asset Management and regulatory reporting responsibilities of the hotel on an accurate and timely basis.
Primary Responsibilities:
Financial & Operational
• Contributes to the hotel management development of short and long term strategies and business plans by assisting and providing financial guidance in the formulation and implementation of Hotel Strategic Plan, Budget and KPO’s (Goals Program).
• Performs monthly profit & loss review meetings with department heads and follow up any agreed corrective actions for variances noted.
• Monitors business results and provides clear and informed analysis to meet hotel requirements and to support decision making. Makes recommendations for potential revenue and profit enhancements.
• Co-ordinates the preparation of accurate hotel monthly profit & loss account and balance sheet in compliance with PPHG’s Financial Policies & procedures and in line with PPHG reporting timetable.
• Reviews and approves monthly general journals and balance sheet reconciliations and ensures appropriately support.
• Monitors Accounts Receivable collection status.
Ensures credit meetings are conducted monthly and follows up any agreed corrective actions.
• Co-ordinates the preparation of any required tax documentation relating to business taxes, foreign currency transactions, withholding taxes and income taxes and ensures lodgement is completed as per required deadlines.
• Co-ordinates the preparation of monthly profit & loss forecasts and annual budgeting process in line with PPHG & Owner Management timetables.
• Ensures that an up to date cash flow projection is maintained and maximizes cash flow performance of the hotel through controls on inventory, credit and collection, disbursements, deposits and remittances and discusses with Executive Committee on any corrective action required.
• Establishes asset policy and standards to maintain ownership of the enterprise-wide capital expenditure approval, keeping hotel leadership informed of current and forecasted spending and conducts ROI to evaluate for improvement.
• Work & facilitate with owner Asset Manager to maintain the hotel fixed asset register and Hotel operating equipment register. (unless maintained by hotel)
• Arranges FF&E annual inventory count, consolidates and monitors FF&E inventory list.
• Communicates and maintains positive Owners relationship.
• Reviews operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow moving items
• Manages, maintains, protects and develops the hotel’s information systems.
• Designs internal reporting systems required by the department and hotel.
• Evaluates existing internal control measures that apply to accounting procedures and computer systems as per PPHG Policies and Procedures.
• Ensures hotel insurances are in compliance with the hotel management contract. Liaises with Owner/Asset Management with regards to the renewal of policies and local insurance company/brokers in relation to any claims.
• Ensures hotel supplier contracts are in compliance with PPHG Financial Policies & Procedures and hotel management contract.
• Monitors compliance with hotel management contract terms and conditions.
• Monitors the hotel's compliance with PPHG Financial Policies & Procedures and to implement new Policies & Procedures where necessary.
• Implements and maintains acceptable accounting practices and procedures as required by PPHG Policy, generally accepted accounting practices, and as affected by local conditions.
• Obtains appropriate legal counsel regarding the business practices of the hotel and maintains an awareness of local laws, rules and regulations.
• Provides safekeeping, including proper storage and access for all contracts, leases, licenses and permits and other financial records
• Monitors license/permit’s expired date and ensures updated license/permit on hand.
• Participates in local recognized professional and industry organizations.
• Recommends and maintains appropriate list of delegation of authority for hotel management and this should reference to PPHG corporate policy.
• Conducts monthly inspections and tests to ensure all departments are complying with required procedures
• Performs those duties required by the controls checklist issued by PPHG Regional VP Finance. Arranges finance section spot check based on the giving checklist and signs off the spot check report.
• Selects and monitors the Local Banking arrangements made for the operations of the Hotel in conjunction with the Hotel Owners (Applicable to Managed Hotels).
Human Capital & Development
• Co-ordinates the hiring and performance evaluation of associates of Finance department. Identifies associates with potential for promotion and/or transfer within accounting operations.
• Identifies training needs, develops formal training plans and conducts training sessions for accounting and operational associates in coordination with other departments
• Interacts with department and hotel associates in a professional and positive manner to foster good rapport, promote team spirit and ensures effective two-way communication.
• Works with Human Capital & Development on manpower planning and management needs.
Other Responsibilities
• Supports the Mission, Purpose and Values of the Pan Pacific Hotels Group.
• Complies with all relevant Workplace Safety & Health practices and maintains a safe workplace for all associates.
• Adheres to grooming and hygiene standards set by the Hotel.
• Exercises responsible behaviour at all times to uphold the image and reputation of the Pan Pacific Hotels Group, Hotel and department.
• Ensures that the Hotel’s properties and facilities are protected and are kept in good working condition. Reports any loss or damage to the Hotel’s properties and facilities promptly and appropriately.
• Carries out any other reasonable duties and responsibilities as assigned.
