PURPOSE OF JOB
He guarantees and monitors the stock and the deliveries of the village. He is responsible for managing storage warehouses and deliveries to maximize efficiency and secure the business qualitatively and quantitatively.
GENERAL MISSIONS
PROCUREMENT PROCESS
Order :
v He defines the forecasted product needs and give purchasing orders to the Procurement Manager as close as possible to needs to ensure a continuous and regular service
Reception :
v He controls deliveries: qualitative and quantitative control of the products received (weighing of bulk foodstuffs, etc.)
v He controls the respect of suppliers' deadlines
v He deals with non-conformities on a day-to-day basis and communicates it to the Procurement Manager
Stocks :
v He analyses, consolidates and communicates consumption to better adapt stock levels
v He is responsible for the proper implementation of inventories and expressions of needs
v He advises managers on the expression of their needs, ensures that they are anticipated
v He adapts inventory levels to the reliability of customer needs and the supplier context, aiming for the best full cost / customer service ratio
v He secures stocks and exhaustively guarantees that the physical stock is equal to the stock recorded in Ecomat IT system
v He organizes storage of the reserves and the quay of the Economat
v He arranges reserves, implements necessary signage to identify the products.
Reporting :
v He evaluates the performance of suppliers
v He contributes to the respect of objectives set for variable costs, he researches and identifies new products and services to optimize/reduce costs
v He improves productivity by optimizing the flow of information and goods flows
v He participates in the monitoring of self-checks of his department
v He establishes and informs a dashboard of the service's performance
QUALITY / HEALTH AND SAFETY:
v He is the guarantor of compliance with H&S standards in collaboration with other managers, alerts his managers (hierarchical and functional) in case of risk
v He participates in the Health and Safety Unit
v He keeps all records in a way that they can be checked at any time for information or audit purposes
Team management
v He ensures the reception, implementation and integration of GO/GEs in his department
v He defines personal objectives and support his team or its affiliates, and evaluates them
v He supervises and leads in a transversal logic
v He implements and complies with HR procedures
v Manager by proximity: show, train and enforce
v He shows exemplarity through his visibility among teams and customers
v He ensures good social climate in his department
v He ensures all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions
KEY PERFORMANCE INDICATORS (KPI)
CLIENT
· Customer satisfaction data
· Compliance with standards and SOP
Business
· Respect of budgets (result versus budget)
· Rate of loss, theft or damage of goods
· Stock function to meet internal audit scores
PEOPLE
· Development of his team skills, Turn Over and absenteeism
· End of month inventory variance
工作职责:
1.确保熟悉希尔顿采购政策和流程;
2.监督并协调采购员工的工作;
3.跟进供应商保险覆盖并符合全球希尔顿保单要求,确保保险豁免已获风险管理部门批准;
4.更新采购订单的程序并向团队说明,以使所有团队成员知道限制,批准和购买流程;
5.确保有恰当的采购程序,在管理层批准后只有采购部才能下达采购订单;
6.确保根据政策获得的有竞争力的报价;
7.审查经下属提交的所有采购请求和采购订单;
8.与成本经理和行政总厨定期协作进行市场价格调查;
9.确保定期与其他酒店进行价格对比;
10.确保以最大努力获得最佳报价;
11.与所有酒店部门和供应商保持良好关系;
12.确保所有不匹配的/未收货的采购定单被审查并定期采取合理行动;
JobDescription :
1.Be familiar with Hilton purchasing policies andprocedures.
2.Supervise and co-ordinate the work of thepurchasing team members.
3.Follow up on supplier insurance coverage andcompliance with global Hilton policy requirements to ensure insurance exemptionis approved by risk management.
4.Update the purchase order procedure and brief theteam accordingly so that all team members are aware of the limits, approvalsand purchase flow.
5.Ensure that proper purchasing procedures are inplace, with purchase orders placed only by the Purchasing Department after dueauthorisation by management.
6.Ensure that competitive quotes are obtained as perpolicy.
7.Review all purchase requests and purchase ordersprocessed by subordinates.
8.Conduct market price surveys in coordination withthe Cost Controller and Executive Chef on a regular basis.
9.Ensure that price comparisons amongst other hotelsis done on a regular basis and all efforts are exhausted in obtaining the bestpossible quotations.
10.Maintain good relations with all hotel departmentsand suppliers.
11.Ensure that all unmatched/open Purchase Orders areinvestigated and proper actions proposed and taken on a regular basis.
12.Have strong knowledge of Excel, Microsoft Word andthe hotel inventory/purchasing software.