§  打印、存档并更新与部门相关的所有个人及机密文件。 Types, files, and upkeeps of all privateand confidential matters related to the department. §  建立系统及高效的电子档案和文字档案系统，以利快速查找。 Sets up a systematic and efficientfiling system, both for hard files as well as all electronic data, that enablesquick retrieval.  §  确保随时更新所有档案。 Ensures all files are kept up to date atall times. §  为分部负责人参加的所有会议准备相关材料：每日运营会议、行政委员会议、部门会议及临时召开的会议。 Prepares the relevant materials for allmeetings attended by the Division Head: Daily Operations Meeting, ExecutiveCommittee Meetings, Departmental Meetings and ad hoc meetings. §  应答电话或将电话转给适当的人，拨打外线电话。 Answers telephone and gives informationto callers or routes call to appropriate official and places outgoing calls. §  欢迎来访者，确定业务性质并将来访者引荐给适当的同事。 Greets visitors, ascertains nature ofbusiness, and conducts visitors to appropriate Associate. §  复印信件或其他打印文件。 Makes copies of correspondence or otherprinted matter. §  准备发出的信件。 Prepares outgoing mail. §  打字、记录口述及会议纪录，草拟信件、存档及追踪，撰写回函。 Types, takes dictation and minutes,drafts letters, files and traces, composes correspondences. §  监控并保持分部办公区域的美观。 Monitors and maintains the properappearance of the Division’s office area. §  阅读并分拣往来信件。 Reads and routes incoming mail andoutgoing correspondences. §  寄送快递。 Handles outgoing mails by courier. §  在将出差申请表送交财务总监签字前，确认其填写完整并由相关负责人签字完毕。 Ensures travel authorisation form arefully completed and signed by the respective executive before handed to theDirector of Finance for signature