§ 打印、存档并更新与部门相关的所有个人及机密文件。
Types, files, and upkeeps of all privateand confidential matters related to the department.
§ 建立系统及高效的电子档案和文字档案系统，以利快速查找。
Sets up a systematic and efficientfiling system, both for hard files as well as all electronic data, that enablesquick retrieval.
§ 确保随时更新所有档案。
Ensures all files are kept up to date atall times.
§ 为分部负责人参加的所有会议准备相关材料：每日运营会议、行政委员会议、部门会议及临时召开的会议。
Prepares the relevant materials for allmeetings attended by the Division Head: Daily Operations Meeting, ExecutiveCommittee Meetings, Departmental Meetings and ad hoc meetings.
§ 应答电话或将电话转给适当的人，拨打外线电话。
Answers telephone and gives informationto callers or routes call to appropriate official and places outgoing calls.
§ 欢迎来访者，确定业务性质并将来访者引荐给适当的同事。
Greets visitors, ascertains nature ofbusiness, and conducts visitors to appropriate Associate.
§ 复印信件或其他打印文件。
Makes copies of correspondence or otherprinted matter.
§ 准备发出的信件。
Prepares outgoing mail.
§ 打字、记录口述及会议纪录，草拟信件、存档及追踪，撰写回函。
Types, takes dictation and minutes,drafts letters, files and traces, composes correspondences.
§ 监控并保持分部办公区域的美观。
Monitors and maintains the properappearance of the Division’s office area.
§ 阅读并分拣往来信件。
Reads and routes incoming mail andoutgoing correspondences.
§ 寄送快递。
Handles outgoing mails by courier.
§ 在将出差申请表送交财务总监签字前，确认其填写完整并由相关负责人签字完毕。
Ensures travel authorisation form arefully completed and signed by the respective executive before handed to theDirector of Finance for signature
