Accounts Receivable
应收会计
The basic responsibilities of the AccountsReceivable Supervisor is to keep a proper record of all amounts due to thehotel from guests, concessionaires, tenants, credit card companies andemployees. It will be necessary to work closely with Operation Manager togetherin following up on overdue accounts.
应收会计的基本职责是保持对于所有酒店顾客,特许公司,住户,信用卡公司和员工所欠账务的合理记录,与运作经理紧密合作以跟进拖欠款项.
一、Account Receivable Charges Processing:
应收帐的处理：
1. Work closely with Guest Service Officer and Front Desk to ensure thatguest folios are properly maintained and outstanding balances are undercontrol.
与宾客服务及前台密切合作确保客帐及时被处理且应收款始终在控制范围内.
2. Ensure all folios are settled or transferred (with proper supportingdocument or authorization) upon guest checkout.
确保所有的客帐在客人离店时结清或结转到应收款(需要授权或相应的支持附件)
3. Follow up with late charges and pending accounts
跟进未及时解决的帐务和追帐。
4. Inform Operation Manager and AssistantController of problem account.s
将问题帐告知运作经理和助理财务总监。
5. To reconcilethe credit card transmissions to the PMS and POS on a daily basis.
调节每天传输到PMS和POS机的信用卡付款.
二、Billing andCollections and Others
帐单、追款及其他
1. Ensure allbillings and monthly statements are sent timely and accurately,to check back updocumentation against invoices to ensure the accuracy of all information priorto it been sent out. 确保所有帐单和月结单及时准确的发出,检查账单的支持文件,确保在单发出前，所有信息均准确.
2. Ensures thatthe necessary documentation is submitted with invoices to substantiate chargesand to ensure payment is made on a timely basis.
3. 确保递交账单和必要文件以证明收费并确保及时付款.
4. Make calls on all current and delinquentaccounts and maintain call log.
5. 打电话问询当月及延迟的应收款情况并做电话记录.
6. Reply to allthe customers’ enquiries relating to payment terms and request for specialbilling.
7. 解答所有客人关于付款和帐单的问题.
8. Ensure thatthe necessary information in regard to overdue accounts is supplied to theproper persons for follow up (i.e. Operation Manager or Director of Finance).
9. 确保有关拖欠帐款的必要信息已提供给适当的人负责跟进(比如,运作经理或财务总监).
10. Maintainall files and records updated and intact.
11. 维护所有文件并记录更新以及保证完整无缺.
12. Isflexible in relation to working hours, particularly around month end.
13. 灵活的工作时间,特别是在月末.
14. Handlesall requests and enquiries in a timely, efficient and friendly manner.
15. 及时、有效、友好地处理所有要求和询问.
16. Toperform any additional tasks assigned to ensure that the hotel functionssmoothly.
17. 执行一切额外的工作,以确保酒店顺利运作.
18. Toprovide courteous and professional service and to maintain good workingrelationships with all hotel associates。
19. 与酒店所有同事提供得体和专业的服务并与之保持良好的关系。
20. Tohave a complete understanding of the hotel associate handbook and to adhere tothe regulations contained therein.
21. 充分了解酒店与员工手册内容和遵守其中的要求。
22. Tohave a complete understanding of the hotel policies relating to fire, safetyand hygiene.
23. 充分了解酒店关于防火，安全以及卫生方面的相关政策。
24. Minimisesthe risks of accidents and workers compensation costs by ensuring the correctwork practises are used and that the area is safe from hazards.
25. 确保正确的工作实践及该工作区域的安全不受危害,使得意外的风险和员工赔偿费用最小化。
Paymaster
薪资主管
Thebasic responsibilities of the Paymaster is to maintain all payroll records,ensuring that all payrolls are correctly prepared and paid on a timely basis.
薪资主管的基本职责是维护所有工资记录,确保所有工资被正确及时地准备和支付
1. Collection and verification of basicpayroll information from the original sources (time cards, time sheets, wagerate schedules, payroll deductions，ActionForm etc)
根据原始资源（时间卡,考勤表,工资表,工资扣除,行动表等）.收集并审核基本工资信息。
2. Preparation of all pay vouchers andpayroll records (manual or computerised).
准备所有支付凭证和工资记录(手工或电算化的).
3. Preparation of payroll journals forgeneral ledger postings.
制作工资凭证做总帐挂账。
4. Preparation of all tax returns, workerscompensation, insurance, superannuation etc pertaining to payroll.
准备所有退税,员工赔偿,保险,退休金等与工资相关的内容.
5. Preparation of regular payroll reportsincluding productivity reports, manning reports, etc ensuring they arecompleted on a timely basis.
定期准备工资报告,包括生产力报告,人员编制报告等,确保其及时完成.
6. Has an excellent knowledge of allawards ensuring the correct rates of pay are entered into the system and paidto team members.
拥有对所有报酬的丰富的知识,确保输入系统的的工资为准确的工资数并准确的支付给员工.
7. Has an excellent knowledge of thecomputerised payroll system and maintains all records up to date.
拥有对电算化工资系统的优越知识,并保持所有记录及时更新.
8. Ensures that correct penalty rates(where applicable) are computed and paid to team members, with the correctauthorisation for overtime.
确保正确的加班计算并支付给员工,所有加班得到合理授权.
9. Audits attendance sheets, overtime,leave and other additions or deductions.
审计出勤表,加班,请假和其他增加或扣减.
10. Ensures that tax rates and compulsoryemployee and employer contributions are in accordance with governmentregulations.
确保税率和强制性的雇员和雇主的缴费遵循政府规定.
11. Ensures that standard procedures forresigned and terminated staff are in order.
确保辞职和终止的员工根据标准程序操作.
12. Co ordinates with Human Resources onpayroll matters and familiar with any new development or outlines of Labour Lawand personal income tax regulations.
与人事部协商工资事宜.熟悉并掌握劳动法及个人所得税法的新增条款及规定。
13. Prepares any reports required by taxdepartment with regards to income tax, social security or superannuation etc.
根据税务部要求,准备关于个人所得税,社会保障和养老金等报告
14. Ensures that all applications for leaveare paid correctly and in a timely manner.
确保所有请假申请得到正确及时的支付.
15. Completes payrun as scheduled.
按时完成奖金计算.
16. Deals with all team member queries inrelation to payroll.
处理所有员工对工资的询问.
17. Prepares and distributes taxcertificates for team members.
准备及分发员工的税收证明.
18. Ensures that all tax, superannuation,workers compensation payments etc are paid on time without incurring penalty.
确保所有税收,养老金,员工赔偿付款等被及时支付无罚款.
19. Maintains strict confidentiality on allpayroll related issues.
对所有工资相关事宜保持严格保密性.
20. To perform any additional tasksassigned to ensure that the hotel functions smoothly.
执行一切额外的工作,以确保酒店职能顺利运作。
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