Provides administrative support to Director of Engineering and
ensures the implementation of hotel policies, standards, and procedures as they
apply to the administrative functions.
支持工程总监的行政工作并确保酒店的政策、标准和程序得到充分的执行。
Reads and routes incoming mails.
阅读并发送邮件。
Locates and attaches appropriate file correspondence to be answered
by Director of Engineering.
查找并添加工程部总监所需回复的文件信函。
Types, file, and upkeeps all private and confidential matters
related to the department.
打印、归档并保存所有部门的机密事项。
Sets up a systematic and efficient filing system, both for hard
files as well as all electronic data, that enables quick retrieval.
建立系统而高效的文档系统，能够快捷的查找到文件和电子档。
Ensures all files are kept up-to-date at all times.
确保随时随刻的更新文件。
Prepares the relevant materials for all meetings attended by the
Director of Engineering: Daily Operations Meeting, Executive Committee
Meetings, Departmental Meetings and ad hoc meetings.
准备工程总监需列席的会议的相关物品，包括每日营运会议、行政委员会议、部门会议和特殊会议。
Answers telephone and gives information to callers or routes call to
appropriate official and places outgoing calls.
接听电话，给予来电者以正确的信息，或者转接更恰当的人员和地点。
Greets visitors, ascertains nature of business, and conducts
visitors to employer or appropriate person
接待来访者，了解拜访的目的，并将来访者引荐给总监或相关的人员。
Compiles and types statistical reports.
编辑并打印各类报表。
Makes copies of correspondence or other printed matter.
复印来往信件或者打印文件。
Prepares outgoing mails.
准备好即将发出的邮件。
Types, takes dictation and minutes, drafts letters, files and
traces, composes correspondence.
打印、记录并制作备忘录，草拟信件，文件归档，书写通信。
Maintains timekeeping records and schedules for the department.
按照时间的顺序保存部门的记录和时间计划表。
Attends and prepares minutes for Division employees’ meetings.
关注并准备部门员工会议。
Monitors and maintains the proper appearance of the office area.
监督并保存办公室的出勤状况。
