PURPOSE OF JOB
He guarantees and monitors the stock and the deliveries of the village. He is responsible for managing storage warehouses and deliveries to maximize efficiency and secure the business qualitatively and quantitatively.
GENERAL MISSIONS
PROCUREMENT PROCESS
Order :
v He defines the forecasted product needs and give purchasing orders to the Procurement Manager as close as possible to needs to ensure a continuous and regular service
Reception :
v He controls deliveries: qualitative and quantitative control of the products received (weighing of bulk foodstuffs, etc.)
v He controls the respect of suppliers' deadlines
v He deals with non-conformities on a day-to-day basis and communicates it to the Procurement Manager
Stocks :
v He analyses, consolidates and communicates consumption to better adapt stock levels
v He is responsible for the proper implementation of inventories and expressions of needs
v He advises managers on the expression of their needs, ensures that they are anticipated
v He adapts inventory levels to the reliability of customer needs and the supplier context, aiming for the best full cost / customer service ratio
v He secures stocks and exhaustively guarantees that the physical stock is equal to the stock recorded in Ecomat IT system
v He organizes storage of the reserves and the quay of the Economat
v He arranges reserves, implements necessary signage to identify the products.
Reporting :
v He evaluates the performance of suppliers
v He contributes to the respect of objectives set for variable costs, he researches and identifies new products and services to optimize/reduce costs
v He improves productivity by optimizing the flow of information and goods flows
v He participates in the monitoring of self-checks of his department
v He establishes and informs a dashboard of the service's performance
QUALITY / HEALTH AND SAFETY:
v He is the guarantor of compliance with H&S standards in collaboration with other managers, alerts his managers (hierarchical and functional) in case of risk
v He participates in the Health and Safety Unit
v He keeps all records in a way that they can be checked at any time for information or audit purposes
Team management
v He ensures the reception, implementation and integration of GO/GEs in his department
v He defines personal objectives and support his team or its affiliates, and evaluates them
v He supervises and leads in a transversal logic
v He implements and complies with HR procedures
v Manager by proximity: show, train and enforce
v He shows exemplarity through his visibility among teams and customers
v He ensures good social climate in his department
v He ensures all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions
KEY PERFORMANCE INDICATORS (KPI)
CLIENT
· Customer satisfaction data
· Compliance with standards and SOP
Business
· Respect of budgets (result versus budget)
· Rate of loss, theft or damage of goods
· Stock function to meet internal audit scores
PEOPLE
· Development of his team skills, Turn Over and absenteeism
· End of month inventory variance
Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management
把运营预测转换成为物资需求计划,与各部门领导和管理层一起制定标准的存货和续订等级。
Participates in negotiations for service contracts Identify & make sure the contracts and finance related invoices which provided by suppliers are followed IHG.
参与服务合同的谈判工作,审查并确保合同及供应商提供的财务相关的发票符合IHG政策。
Identifies and develops reliable sources of supply
确定并建立可靠的供应渠道。
Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
执行公司政策,为永续盘存物品确定并安排充足的存储空间。确定产品和重要物品以便将成本控制到最低。
Establishes adequate record keeping and issuance procedures
制定适用的登记制度和派发程序。
Protects inventories from waste, spoilage and theft
防止存货的浪费,损坏和被盗。
Keeps abreast of the marketplace as to innovation and value
在创新和价格方面不落后于市场。
Processes purchase requests from departments
处理部门的采购要求。
Obtains competitive quotations and bids
获取有竞争性的报价和投标。
Ensure physical stock take is conducted as scheduled
确保按计划执行实地盘存工作。
Posts orders to inventory module and produces purchase order for receiver to match against goods received
将定单录入存货系统,并按收到的货物为收货方生成采购订单。
Place approved orders
执行已批准的订单。
Establishes standard purchasing specifications
编制标准的采购规范。
Ensures products and resources are assigned to the appropriate department and billed accordingly
确保产品和资源配送到正确的部门,并以此为依据派发账单。
Supervises the hotels print shop to ensure timely and economical production of printed material
监督酒店的印刷品供应商,确保物美价廉且能够按时交货。
Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant
和酒店行政总厨,餐饮经理和会计一起确保完成市场调查报告。
Works with Superior on manpower planning and management needs
与上级一起制定人力资源规划和管理需求。
Make sure the consistency of management, and make sure all the policies, procedures & audit standards are carried out and supervised
确保管理工作的统一性,并确保所有的政策、程序及审计标准均已得到执行及监督。