To be responsible for the overall daily and ongoing operation of the Front Office department and it’s units: Reception, Guest Relation, Concierge, Retail Shop and Guest Service Center. 1. Be responsible for all Front Office areas: Reception, Guest relation, Concierge, and Guest Service Center 2. Control the availability of rooms, room types, accuracy of room count and rate categories together with Revenue Manager 3. Maximize occupancy, revenue and average rate while maintaining high service standards 4. Review arrival information on a daily basis, VIP, regular guests, long staying guests, groups, special requests etc. Follow up with relevant department 5. Approve upgrades and special amenities 6. Adhere to complimentary rooms procedures 7. Liaise with the Housekeeping Department to ensure room image is maintained and the “Room Ready on Arrival” policy is adhered to 8. Ensure Front Office personnel handle guest registration efficiently, promptly and courteously 9. Be aware of all establishment credit policies and procedures 10. Liaise closely with Finance Department to ensure that credit procedures are properly carried out 11. Ensure correct foreign currency exchange procedure 12. Ensure correct handling of safe deposit boxes 13. Know system recovery procedures 14. Conduct guest room inspections together with the Executive Housekeeper 15. Responsible for the compilation of statistics for Front Office and the provision of reports relation to that area 16. Ensure departmental reports are prepared accurately and distributed on schedule 17. Responsible for handling of reservations when reservation office is closed 18. Set up Systems to monitor achievement of departmental goals and objectives 19. Manage department strategic planning and development 20. Manage the development of department operating plans and reports in order to improve strengths, overcome weaknesses and capture opportunities 21. Set up systems to capture guest feedback and present to Management on a regular basis 22. Institute suitable processes to allow for introduction of managed change within the department 23. Design internal reporting systems required by the department 24. Manage the development of new products and services 25. Promote products and services 26. Manager quality improvement 27. Handle and store stock according to stock control procedures 28. Coordinate work operations within the department 29. Develop performance standards for operations in the department 30. Assess work operations and prepare plans to implement change when required 31. Prevent and resolve grievances 32. Recruit Team Members together with Human Resources Manager 33. Discipline Team Member when applicable 34. Provide ongoing advice and support to Team Member under your supervision 35. Implement appropriate management practices that provide Team Member motivation and communication 36. Ensure on-going departmental training 37. Manage the delivery of high quality service to guests 38. Manage the development and implementation of guest service strategies 39. Ensure guest needs and reasonable requests are met 40. Seek opportunities to continually improve guest service 41. Identify VIP, regular and long staying guest, develop rapport to offer personalized service and assistance 42. Take appropriate action to resolve guest complaints 43. Promote the hotel product and service 44. Maintain a high level of product and service knowledge in order to explain and sell services and facilities to guests 45. Adhere to the hotel’s security and emergency policies and procedures 46. Log security incidents and accidents in accordance with hotel requirements 47. Ensure a high level of cleaning is maintained in work area 48. Set team goals in consultation with team members according to hotel / department goals, policies and practices 49. Prepare and maintain files, reports, letters, memorandums and other relevant