JOB SUMMARY  岗位描述 Manage/Supervise all conferences, meetings and incentives, secure return business, ensuring maximum profitability and client satisfaction. Assist Director of Events to ensure departmental productivities and people development. The position ensures the highest level of service during events by executing all activities based on Standard Operating Procedures and strives to achieve and continuously improve guest satisfaction. 管理/监督所有各种会议及奖励，保证利润，确保利润和客户满意度。协助宴会销售总监，以确保部门效能和人力发展。该职位需要在会议期间以标准作业程序为基础，执行高水平的服务，并努力以期达到并不断提高客户满意度。 JOB RESPONSIBILITIES  工作职责 1. Operations 执行  Liaise with Sales Department at point of initial negotiations with clients to assist Sales Department in providing profitable and efficient proposals 在与客户协商的初期，联络销售部以协助并提供有价值和有效的建议  Review and evaluate all events bookings to ensure the most efficient use of public space, favorable contractual terms & conditions 审阅并评估所有宴会销售预定情况，以确保公共区域得到最有效的利用，争取到最有利的合同条款  Foresight ability to direct Events Sales efforts according to market demand and want 根据市场需求，对宴会销售具有前瞻性的指导力  Managed all events in the most creative manner towards creating a WOW effects 以创意效果为宗旨，以最有创意的姿态管理所有的宴会  Should be a point person for inter-departmental cooperation and communication in the absent of Director of Events  在宴会销售总监不在期间，须作为部门内部起到主要协作和沟通的关键人物  Ensures effective communication with clients and internal departments 确保在客户和部门各内部之间的有效沟通  Ensures that each catering/meeting business is properly endorsed and assigned to a particular executive or coordinator he/she fits to handle the business 确保各类餐饮/会议得到合适的签署，并交由适合的具体执行人/协调人去执行  Liaises with clients on finalizing details and give professional advice on set up and planning of events.  联络客户达成宴会的具体细节，给予专业的建议，提出宴会的计划部署  Responsible for dissemination of groups related information to other departments i.e. issue banquet event order, group resume, and chair pre con meeting  需要其他部门的协作时，负责将本部门人力分工与其他部门协作，如发布宴会信息订单，团队信息，会议所需凳椅  Maintains close co-ordination with respective departments on organizers’ requirements and last minute event requirements 与相关部门在组织者的需求和会议紧要需求上保持紧密协作  Be visible to organizers and clients during their event group dates and monitors guest satisfaction  在组织者和客人的宴会/团队期间，保持在场，并监督客户满意度  Oversees the banquet operation and work closely with various departments to ensure quality service is delivered to our clients at all times  监察宴会组织情况，与各部门通力合作，保证为客户提供全时段的高质量服务  Regularly reviews Master Account postings to ensure postings are correctly done. Reviews bills with organizer regularly so as to eliminate adjustments needed on final invoice.  定期与组织者过账以确保账目的正确。与组织者审查账单情况以避免在最终开具发票时的调整  Maintains close communication with concerned Sales Manager during the process.  在会议期间与相关的销售经理保持紧密联系  Contact site inspections for potential clients  实地调查，联系潜在客户  Chairs the pre-event meeting and post-event meeting as required in the absent of Director of Events  在宴会销售总监不在期间, 如有需要，主持会前会和会后会  Work closely with F & B associates to ensure all aspects of the event have been cost effective and serviced both clients and hotel needs 与餐饮部同事紧密合作，确保宴会所有相关开销有效利用，同时照顾到客户方和酒店的利益  Reviews all Group Resume as well as Banquet Event Order issued by Events Services /Sales Manager/Executive or Events Coordinator  审阅宴会服务人员/销售经理/主管人员或宴会协调人所发出的所有团队信息及宴会订单  Resolves operational challenges surrounding catering  解决餐饮方面可能遇到的问题  Presides over the BEO meetings done weekly with culinary and banquet services in the absent of Director of Events  在宴会销售总监不在期间,负责主持厨房和宴会服务人员的BEO周会  Encourage up-selling and ensures all associates do the same 鼓励所有同事争取追加销售 2. Post Events Follow Up 会后跟进  Involves concerned Sales Manager during post event meeting and post event follow such as sending thank you letter and post event evaluation form together 让相关销售经理在会后会上跟进，比如寄送出感谢信并附会后评估表格  Verifies total charges and invoices prepared by Account Department and send to organizer  核实结账部门所提供的所有费用和发票并交至组织者  Obtain feedback from clients and follow through with necessary points  获得客户回馈，跟进取得必要的评分  Ensure customers satisfaction before, during and post event to insure retention and growth of business through referrals and repeat event  确保客户在会前、会中和会后的满意度以口碑和回头客率保持运营的活力和增长 3. Administrative Activities 行政事务工作  Maintain the active Event Profile Database  维护宴会资料数据库的更新  Prepare weekly, monthly, quarterly and annual reports as required  按要求准备周、月、季度和年度报告  Ensure that all event orders and group resume are made and is distributed in a timely manner  保证所有宴会订单和团队信息都得到及时的确定和发布  Participates in development of the department’s budget and supports the management of the profit and loss statement 参与部门预算的制定，对盈亏报告的管理作出支持 4. Business Development  业务发展  Prepare monthly outlook / forecast for Events for all necessary reports and submission on the timely manner 对宴会销售情况作月度前瞻/预测，准备并及时提交所有必要的报告  Assist in the preparation and management of departmental budgets 协助部门预算计划和管理  Comprehends budgets, operating statements and payroll progress reports as needed to assist in the financial management of department 根据需要支持财务管理工作，领会预算、运营总结和薪资报告  Participates in development of the department’s budget and supports the management of the profit and loss statement 参与部门预算的制定，对盈亏报告的管理作出支持 JOB QUALIFICATIONS 任职资格 1. Articulate.      表达力强 2. Excellent written and spoken Mandarin and English are a must      必须熟练书写和口头表达普通话和英语 3. Knowledge in Corporate, Travel Industry, MICE market and Catering Sales     对公司、旅游行业、会展市场和餐饮销售有了解和认识 4. Ability and understanding of the market and competition      了解市场和竞争 5. Ability to use Sales and front office computer systems     具备使用销售和front office 办公软件的能力