Main Responsibilities:
HR Administration Management
- Supervise HR coordinator/HR Officer and trainee on the implementation of HR policies and procedures, ensure compliance with Corporate guidance
- Has knowledge of all Human Resources Policy and forms. i.e. status change, leave application, transfer requisition, OT, employee communication, etc.
- Maintain the working area clean & tidy
- Maintain & update employees’ personal file: leaves, promotion/transfer, performance, status change form, etc.
- Update all the information to computer
- Supervise HR coordinator/HR Officer in above data accuracy
Compensation & Benefits
a.) Monthly Payroll
- Collect the Attendance Records & OT forms by 21st of each month
- Check the Attendance Records & OT forms
- Make sure the following information are always correct in the HR System:
1) New Hires and Employee Personal Information
2) Separation
3) Probation and Contract Expiration
4) Salary, position Adjustment
5) Insurance Base
- Conduct Monthly payroll reports, including: AL Report/OT Report/Meal Report
- Check the detailed payroll report which prepared by Accounting and for HRD’s signature
- Check casual labor salary and insurance
- Supervise HR coordinator/HR Officer and make sure the Medical, Social Insurances and Housing Fund reports are accurate and send on time.
- In charge the reimbursement of Subsidy Medical Insurance
- Assist HRD with annual salary survey
b.) Employee’s Leaves
- Supervise HR coordinator/HR Officer and make sure the Leave applications are under procedure and all relevant data are input into HR system
- Leave forms are well kept in employees’ personal file.
c.) Work Injury
- Collect Accidence Report from all depts.
- Supervise HR coordinator/HR Officer and make sure Work Injury reports are submitted to social insurance bureau on time and following up with the reimbursement
- Provide documents requested by accounting department for claiming the accidental insurance.
d.) Others
- Understands confidentiality issues
- Provide reports requested by HRD in timely & accurate manner
- Be knowledgeable in external and internal compensation data, e.g. social average salary, social lowest salary, housing fund ratio etc.
Government Relations
- Be aware of changeable government regulations of compensation
- Updated on all prevailing regulations of China. Keep the relationship with the relevant authorities
HR System
- System administrator, make sure all employees concerned get the correct access, no confidential information leaked by the wrong authorization.
- Maintain a dependable computer system to track all HR data
- Provide training to all needed personnel
Employees’ Training
- Assist HR team for the preparation of New Hires Orientation
- Departmental Attendance Keeper Training: HR System
- Assist HR team to organize employee activities
Communications
- Maintain pleasant working relations with all depts.
